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Wholesale and distribution

AI ERP for wholesale and distribution companies in Singapore

Quotes priced from each account's own prices, reorders drafted before stock runs out, and overdue accounts chased with reminders your team approves. Built around how you sell, on code you own.
Book a scoping call See the agents

Sound familiar?

  • Sales desk

    Every account has its own prices. A quote takes an hour because someone digs through old emails and the price list.

  • Warehouse

    We find out we're out of stock when a customer calls. Reordering lives in one person's head.

  • Finance

    Every Friday someone chases overdue invoices one by one, and half of them are waiting on a missing delivery order.

Quotation agentWaiting for you

Quote Q-5108 for Sandpiper Lane Foods

12oz paper cups, 40 ctn at S$38.50
S$1,540.00
GST 9%
S$138.60
Total
S$1,678.60

Priced from the account's price list, valid to 31 Dec. 40 cartons in stock at the main warehouse.

RejectEditApprove

Sample data. Ambermoor Packaging Pte Ltd is not a real company.

Suggested Phase 1 scope

Start with quoting, stock and purchasing.

This scope starts where the daily back-and-forth is: enquiries, prices, stock and reorders. Finance follows once orders and stock live in one place. It runs on the same AI ERP modules we build for every trade. Treat it as a starting point: we shape the real scope with you on the scoping call, and the written phase plan states it.

Phase 1 · suggested starting point

Wholesale and distribution

Modules

Agents

  • Quotation agentDraft for approval

    Prices each enquiry from the account's own price list, then waits for sales.

  • Purchase order agentDraft for approval

    Drafts a top-up PO when stock falls below its reorder point.

Data we move in
Customers and their price lists, products, stock on hand by location, and open orders.
Who approves
Sales approves quotes. The operations manager approves POs. Finance approves anything that goes to a customer about money.

Next: Finance, with supplier invoices matched to POs and deliveries, and payment reminders drafted for approval.

  • Finance and accounting
  • AP invoice agent
  • Collections agent

How it is priced

  • Quick buildFrom S$15k

    2 to 3 days of build. One workflow or one agent, on your data.

  • BuildS$30k to S$40k

    4 to 5 days of build. A set of modules and agents around one part of the business.

  • Enterprise programmeAround S$150k

    Months, in phases. A full ERP programme, delivered phase by phase.

The written phase plan after the scoping call sets the exact scope and price. No per-user licence fees.

See pricing

Ask your records

Questions your team asks every week, answered from the records.

Each answer names the record it came from. The records belong to Ambermoor Packaging, a fictional distributor of food packaging.

What did Sandpiper Lane Foods pay for 12oz paper cups last time, and is that still their price?

S$38.50 a carton on invoice INV-24117 (3 Oct). Their account price list still shows S$38.50, valid to 31 Dec. The list price is S$42.00.

Price list PL-SANDPIPER · Invoice INV-24117

Which items will run out before the next container arrives?

Three: 16oz lids (9 days of cover), 750ml kraft bowls (12 days) and 8oz cups (13 days). The container on PO-3318 lands in 18 days. A top-up PO for the lids from a local supplier is drafted and waiting for approval.

Stock cover report, 7 Nov · PO-3318

Which accounts have invoices over 60 days and are over their credit limit?

Two. Pelican Row Kitchens owes S$14,180.40 against a S$10,000.00 limit, with S$8,420.00 over 60 days. Meranti Catering owes S$6,212.00 against a S$5,000.00 limit, with S$2,050.00 over 60 days. Reminders for both are drafted and waiting for your approval.

Receivables ageing, 7 Nov

Sample data. Ambermoor Packaging Pte Ltd is not a real company.

Core process

From enquiry to cash collected

Agents prepare the quote and the reminder. People decide on price, stock and anything that goes to a customer.

  1. 1Quote to order

    1. System

      Enquiry

      An emailed order or a PDF lands in the sales inbox.

    2. Agent prepares

      Draft quote

      Priced from the account's price list.

    3. Person decides

      Approve and send

      Sales checks margin and stock, then sends.

    4. System

      Sales order

      The customer accepts. Stock is reserved.

  2. 2Delivery to cash

    1. Person decides

      Delivery

      Warehouse picks and packs. The customer signs the DO.

    2. System

      Invoice

      Raised from the signed DO, with GST at 9%.

    3. Agent prepares

      Draft reminder

      Prepared when the invoice goes overdue.

    4. Person decides

      Approve reminder

      Finance edits or approves it before it goes.

One order, start to finish

  1. 09:12 · Quotation agent

    Drafted Q-5108 for Sandpiper Lane Foods: 40 cartons of 12oz cups at their account price of S$38.50. S$1,678.60 with GST.

  2. 09:20 · Sales manager

    Approved Q-5108 and sent it to the customer.

  3. 11:05 · Sales manager

    Customer accepted. Order SO-5216 confirmed and 40 cartons reserved.

  4. 15:40 · Warehouse

    Delivered. DO-5520 signed by the customer.

  5. 15:42 · Finance

    Issued invoice INV-24188 for S$1,678.60, due in 30 days.

Where a person decides

By default, agents draft and a person approves.

  • Suggest

    The agent recommends. A person does the work.

  • Draft for approvalDefault

    The agent prepares the record and waits. Nothing changes until a person approves. This is the default.

  • Act within limits

    Opt in per action, under a S$ limit you set. Payments, deletions and messages to customers or suppliers always stop at a person.

Sample data. Ambermoor Packaging Pte Ltd is not a real company.

Singapore context

What we design around here.

General context, not legal or tax advice. Your phase plan says which of these your first phase covers.

GST on every document

Quotes, invoices and credit notes show GST at the current 9% rate, and supplier bills keep the GST you paid, so what you charge and what you can claim back sit in the same records.

Buying in other currencies

Suppliers in China, Malaysia or Europe bill in their own currency. POs and supplier bills keep the currency and the rate used, so you can see what stock really cost in Singapore dollars.

Ask us about InvoiceNow

IRAS is phasing in a requirement for GST-registered businesses to send invoice data through InvoiceNow, Singapore's Peppol network: existing registrants from 1 Apr 2028 (annual supplies of S$200,000 or less) to 1 Apr 2031 (above S$4 million). Tell us your phase date on the scoping call, or sooner if your customers already ask for e-invoices. We will tell you plainly whether it fits your first phase, and the phase plan will say so in writing.

Modules and agents used

The modules and agents behind it.

The first phase and the later ones draw on the same modules and agents we build for every industry. Each one has its own page.

FAQ

Wholesale and distribution questions

Can each customer have their own prices?

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Yes. Account price lists, volume breaks and validity dates are records in the system, and the quotation agent prices from them. When an item has no account price, it uses the list price and says so on the draft.

We hold stock in more than one place. Does that work?

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Yes. Stock is held by location, so each warehouse, showroom or delivery van has its own quantities and reorder points.

Will an agent send a quote or a reminder on its own?

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No. By default, agents draft and a person approves. Messages to customers or suppliers always stop at a person, whatever limits you set.

Can we keep our accounting software?

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Yes. You can start with quoting, stock and purchasing and keep your accounting software for the ledger. How the two share data is agreed on the scoping call and written into the phase plan.

How long does a first phase take, and what does it cost?

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A Quick build covers one workflow: from S$15k, with 2 to 3 days of build. A Build covers a set of modules and agents: S$30k to S$40k, with 4 to 5 days of build. Scoping, testing with your team and moving your data add calendar time, and the phase plan sets out the dates. There are no per-user licence fees. See pricing.

Who owns the system when it is built?

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You do. You own the full source code of what we build, with no per-user licence fees, and it can run on our hosting or in your own cloud account. SleekDigital keeps its internal build engine and tooling. How we work.

Can we see it working before we commit?

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Yes. On the scoping call we show the approval queue and the records on sample data from your industry, like the examples on this page. We don't publish client work without the client's permission.

Can we use the EDGE grant?

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Possibly. Enterprise Singapore's EDGE Grant replaced EDG, PSG and MRA from 30 Sep 2026, and support depends on its assessment. You must apply before any work starts or any payment is made. We can't promise a grant outcome or percentage for your project. How EDGE works.

Other industries

Run a different kind of business?

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Construction and engineering

Progress claims, variations, site requests and subcontractor payments.

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Job cards, parts, service quotes and vehicle handovers.

Learn more about Automotive workshops and dealers

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Field service and rental

Bookings, technician schedules, site jobs and equipment on hire.

Learn more about Field service and rental
All industries

Start with this scope

Bring a recent enquiry and your price list. In 30 minutes we walk through this scope on sample data and tell you what a first phase would cost.

Book a scoping call See pricing